What you will receive from SOI
In the weeks leading up to the expedition, you will receive many updates, forms and information via email from the Expedition Logistics Manager. Students and Staff are our main priority and we do our best to respond to queries in a timely manner. Please do not hesitate to contact the office by phone or email if you have any questions or concerns regarding the expedition. Likewise, it will be helpful if you do your best to return forms and answer emails as promptly as possible so we know that you have all of the information you need to make this a safe, enjoyable and successful journey! Here are some important action items to keep in mind before the expedition:
Upon Acceptance – Welcome Letter and Arctic Orientation Package sent via email.
MAY 2016 – Passenger Registration Forms sent to all participants via email. These forms include important personal and medical information, and consent forms. This online form is where you will upload your passport copy, submit your photo and bio, provide proof of insurance, and inform us of your travel arrangements to and from Ottawa.
JUNE 2016 – Arctic Reading Guide & Education Program outline sent to all participants via email. The Expedition Website launched.
JULY 2016 – Final reminders sent via email, including: travel reminders, packing tips, and emergency contact numbers for SOI Staff.
ON EXPEDITION – SOI name tags, luggage tags, expedition journal, t-shirt, ball-cap, and two items of warm expedition clothing (Canada Goose down-filled vest and a toque/wool hat) given to students and staff at Orientation in Ottawa.
POST-EXPEDITION – Post-Expedition Update sent via email, including Contact List and Group Photo. Expedition Logbook DVD sent via mail 6 months after expedition.