Important Travel Info

Emergency Contact Information

Specific cell phone numbers of SOI expedition staff will be provided to all participants for use during travel days. Parents/guardians, please note that the SOI office will be staffed 24 hours a day during the expedition. If, due to an emergency, you need to get in touch with a participant, please call the office at 1-819-827-3300 OR 1-866-336-6423

Passports

All participants on the expedition must be in possession of a valid passport with the validity extending a minimum of six months beyond the duration of the expedition. Your passport cannot expire before February 23, 2018. Please inform the SOI office if your passport expires before this date, and start the renewal process immediately. You will be asked to send a legible photocopy of your passport information to the SOI office as part of your Expedition Registration Forms.

Visas

Some international students and staff will require a visa to enter and travel through Canada and/or Greenland. Other international students may require Travel Authorization to transit through various countries. Please contact your nearest embassy or consulate to confirm whether you must obtain a visa for this expedition. Please inform the SOI office if you are applying for a visa.

Currency & Spending Money

Your expedition fee covers all costs of travel, accommodations, meals, programming, and general expedition expenses, during the expedition period from August 08 to 23, 2017. You may want to bring some extra money along for souvenirs from the Arctic communities that we visit. The Canadian dollar and the Danish Kroner are the best currencies for this expedition. Cash or VISA/Mastercard is most convenient for purchases. While not necessary, you can bring $100 CAD and 570 DKK and/or a credit card (or pre-paid credit card) to use for souvenir purchases. If you cannot obtain Kroner (DKK), some Greenlandic communities may also accept USD.

ARRIVING TO OTTAWA, ONTARIO

 

ARRIVALS

Students: Please arrive to meet the SOI group in Ottawa on August 08, 2017. Schedule your arrival for no later than 12pm, if possible. It is recommended that you arrive in the morning in order to allow yourself time to settle in before the program starts. Activities will be planned starting at lunchtime, with a formal launch of the expedition before dinner.

Staff: Please plan to arrive to Ottawa in the late afternoon of August 07, 2017. More details will be provided.

Arriving by air (Macdonald-Cartier International Airport, YOW): After your flight lands, proceed to baggage claim. Collect your baggage, and an SOI staff member will meet you once you enter the public meeting area. You will be escorted to the University of Ottawa, our accommodations while in Ottawa.

Arriving by train or bus: An SOI staff member will meet you once you enter the public meeting area. You will be escorted to the University of Ottawa, our accommodations while in Ottawa.

Arriving by car: Meet the SOI group at the University of Ottawa. SOI Staff will be on site to greet you. The residence building is located at: 90 University Private, Ottawa, ON, K1N 6N5.

DEPARTING OTTAWA, ONTARIO

Schedule your departure from Ottawa on August 23, 2017, no earlier than 3pm, if possible. It is recommended that you depart in the late-afternoon or early evening as the final event of the expedition program runs until 12pm at the Canadian Museum of Nature.

Departing by air (Macdonald-Cartier International Airport, YOW): An SOI staff member will accompany you to the airport and help you check in for your flight home.

Departing by train or bus: An SOI staff member will accompany you to the station and help you check in for your travel home.

Departing by car: For those being picked up by car, please inform family members that they are invited to the Welcome Home event at the Canadian Museum of Nature in Ottawa at 10:00am on August 23, 2017. They can meet you at the event and you can depart together afterwards. If you are being picked up by car after 12pm, family should plan to meet you at the University of Ottawa 90U residence building. Please park and come inside to speak to one of our staff members before you leave!

How to Participate

SOI Expeditions are open to high school and university applicants from around the world. Scholarships are available. Learn more and apply!

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Meet our Educators

A global team of scientists, elders, artists, musicians, historians, and industry leaders who help to foster a deeper understanding and appreciation for the Polar Regions through cross-disciplinary learning.

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Apply for scholarships

The SOI Foundation provides scholarships for each Arctic and Antarctic Expedition. Check out whether there is a scholarship for you!

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